The Benefits of Document Management

With business comes paperwork-lots of it, andstrong document management solution?
that paperwork can quickly grow to such a levelAnother benefit of document management is
that managing it may seem overwhelming.security. Data theft is rampant these days, both
Despite the push toward a paperless office andinternal and external, and if it happens to you it
society, paper documents are still a huge part ofcould cost your company money, customers,
our lives. This has created the issues of documenteven reputation and standing. A good system can
storage and document management. Scanningbe an effective solution. Not only can your
documents and storing them digitally goes a longdocuments be password protected and secured,
way, but if done incorrectly it can make abut audit trails can show who accessed what
document management problem even worse.information and when, adding an additional layer of
Organization is key. Today's businesses need costsecurity.
effective, secure, and easy to use documentDisaster recovery is yet another benefit. A good
management solutions.document management service will allow you to
By far, the biggest benefit of documentaccess your data from anywhere and that can
management is the money it can save. Let's lookget you back in business again fast. Since a new
at an example. Say you have an employee whofederal law now requires certain information to be
earns $17 an hour. It takes him 10 minutes to gokept, and for companies to be able to prove that
to the file room, locate a file and return to hisinformation is accurate and secure, data
desk, and another 5 for him to return the filemanagement is a critical component to most
when he's done with it. That's 15 minutes per file.businesses and invaluable in the event of a legal
Now imagine he needs to do that an average ofdispute or investigation. A document imaging
5 times per day. That's over 300 hours of filingcompany can help ensure your company is in
per year at a cost of $5100. Now multiply that bycompliance.
the number of employees you have and you canConsult a document management software
see how costly it can be to not have a goodprovider for more information. They will work
solution! A system of digital documents that letswith you to design a customized solution that fits
your employees find what they need withoutyour company's needs perfectly. They will have
leaving their desks, and with just a few clicks, caninformation on scanner rentals, electronic
save you business money and time. Add to thatdocument management systems, and other
the savings that come from not needing extrahelpful products and services that will streamline
office space to devote to file cabinets or havingyour company's data storage and organization and
to rent warehouse or storage space for yourkeep your important data safe, easily accessible,
archives and how can you not afford to have aand organized.